Automated reference checking
Automated reference checking that chases referees for you
Run online reference checks without the phone tag. Send the check once and HiveRef emails the referees, reminds them automatically and compiles the answers into one report. First 4 reference checks free. No card, no sales call.
- First 4 checks free
- No card needed
- Most reports back overnight
What is an automated reference check?
An automated reference check is an online process where referees are invited by email, answer a structured form, and are reminded automatically until they finish. The answers are compiled into a report, so nobody on your team spends hours on the phone or in an inbox.
What gets automated, and what stays human
Automation should remove the chasing, not the judgement. Here is where each sits in HiveRef.
Invitations and reminders
Referees receive a secure email link and are followed up automatically, so offers are not held up waiting on a reply you forgot to chase.
Candidates add their own referees
Let candidates enter their referee details themselves. For several candidates at once, you can create checks in bulk or from a CSV file.
Question drafting
Paste a job description and HiveRef drafts role-relevant questions with AI assistance, and scans the wording for risky or discriminatory phrasing before anything is sent.
Report compilation
Answers, ratings, consistency notes and integrity signals are combined into a single report with an audit trail of every step.
The decision stays with you
HiveRef does not produce an automated hire or no-hire verdict. People read the report and decide.
From request to report
- Step 1
Set up once
Create the check, pick or generate the questions, and confirm who adds the referees.
- Step 2
Let the workflow run
Invitations go out, reminders follow, and your dashboard shows the status of every referee in one place.
- Step 3
Review and decide
Open the finished report, check any integrity flags, and make the offer with a record behind it.
Frequently asked questions
How does automated reference checking work?
You enter the candidate and role. HiveRef emails each referee a secure link to a short online form, sends reminders until they respond, and compiles the answers into a single report with an audit trail.
Can I run an online reference check without phoning referees?
Yes. Each referee gets a secure email link and completes a short, mobile-friendly form in their own time, so nobody has to arrange a call. If you still want to speak to a referee, you can do that as well.
How long does an automated reference check take?
Referees typically take 2 to 3 minutes to complete the form. Overall turnaround depends on how quickly referees respond, which automated reminders are designed to speed up.
Does automation replace human judgement?
No. Automation handles sending, chasing and compiling. HiveRef does not make hire or no-hire decisions; your team reads the report and decides.
Is automated reference checking compliant with privacy law?
HiveRef uses GDPR-aligned data protection as its global baseline and reflects the Australian Privacy Principles where Australian law applies. Built-in guardrails flag risky question wording before a check goes out. This is general information, not legal advice.
Run your first reference check today.
Four free checks. No credit card. No sales call. Set up in minutes.